Now Hiring - Executive Assistant for Industrial Services Sales in Danville, CA

This position will be an administrative and support position to provide Director of Operations and support staff with customer support field incoming phone calls, receive sales orders, data entry, customer invoicing and provide field service support to the Director of Operations and sales team.

Executive Sales Support and Assistant Job Duties:

• Retrieve sales leads and prepare lead reports and distribute to appropriate team members.
• Evaluate and analyze sales leads and RFQ’s from various subscription services.
• Read, research, and route correspondence; draft letters and documents; collect and analyze information; initiate communications.
• Generate quotations and support documentation for customers.
• Prepare sales orders, invoices and compile support documentation as required.
• Manage freight and logistics when required.
• Work with vendors, maintain good relations and prepare material requisition orders.
• Maintains DO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the DO by attending meetings in the DO’s absence.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to department staff as needed; following up on results.
• Provide historical reference by developing and utilizing filing and retrieval systems.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.

Executive Assistant Skills and Qualifications:

• Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication

Skills and Experience:

Five (5) Years business experience, ideally with two (2) years related

Must be detail oriented, motivated and self-starter

Exhibit ability to be proactive and operate autonomously

Prioritize work load, and needs of Manager

Experience with logistics and truck scheduling

Hazardous waste manifesting, profiling and transportation a plus

Operate standard office equipment

May require some travel

Hi-school Diploma or equivalent

Administrative Assistant Degree, College or equivalent a Plus

Multi-Lingual Spanish Speaking a plus

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Experience:

• Sage Data Entry, non haz waste: 1 year (Required)

Education:

• Associate (Required)

Language:

• English / Spanish (Preferred)

Start date:

• Within 7 days (Required)